TylerMandic are usually appointed as Contract Administrator for residential renovation and refurbishment projects in West London. When appointed as Contract Administrator, TylerMandic are responsible for administering the construction contract(s). As design+build specialists with 140+ renovation projects under our belt in the West London boroughs of Kensington & Chelsea and Westminster, we have unrivaled experience as Contract Administrators.
With Residential Architects and construction Project Managers under the same roof, TylerMandic usually enter into a JCT contract (Joint Contracts Tribunal) as Contract Administrator when carrying out the renovation and refurbishment of residential property in West London. For larger projects, (usually over £5m) or renovation projects where TylerMandic has been invited to supply services as residential architects and construction contractors, we usually work with other Contract Administrators that could be a lead consultant, a cost consultant, a project manager or client representative appointed by the client.
G.C. Works (GC Works contracts are no longer updated by government) and N.E.C. (New Engineering Contract) contracts describe the contract administrator as the ‘project manager’, I.C.E. 7th (Institution of Civil Engineers) have also been dropped in favour of N.E.C.s which refer to the ‘engineer’ and a design and build contract such as JCT DB 05 refer to the ’employer’s agent’ who act as the contract administrators.
Clients or property owners appoint contract administrators to act as the client’s agent. When certifying or giving an assessment or decision, the contract administrator must act honestly and reasonably and their decisions are open to challenge via a dispute resolution procedure, unless the contract makes their decisions final and conclusive. On NEC contracts, assessments, notifications and certificates of the project manager can be reviewed under the dispute resolution procedure as a result of “any action or inaction of the project manager”.
The contract administrator’s role generally includes the following construction project management and construction management activity:
Contract Management and Control
Specification writing, inviting and processing tenders;
Preparing contract documentation for execution;
Administrating change control procedures for the renovation project;
Seeking instructions from the client in relation to the contract;
Issuing instructions such as variations, or relating to prime cost sums or making good defects;
Considering claims;
Project Management Considerations
Chairing construction progress meetings;
Preparing and issuing construction progress reports;
Co-ordinating and instructing site inspectors;
Agreeing commissioning and testing procedures;
Ensuring that project documentation is issued to the client;
Issuing certificates of practical completion and interim certificates;
Quality Control
Agreeing reporting procedures for defects.
Collating and issuing schedules of defects.
Issuing the certificate of making good defects.
Issuing the final certificate.
The role of contract administrator might be attributed to the construction manager on construction management contracts. Where the works contracts are replaced by a management contractor, the management contractor performs the role of contract administrator on management contracts.
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